Re: filing

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Posted by Ralphene on November 02, 2000 at 04:39:28:

In Reply to: filing posted by Sally on May 13, 2000 at 15:01:46:

: I need to know the correct way to file business names.
: With these Examples:
: ABC Printing Co.
: A.B.C. Printing Co.
: AB Printing Co.
: also, businesses that are:
: Larry Sams, Atty at Law
: Paul Jones Insurance Agency
: the last two listed, should I go by last name or first name?
: What are the rules for filing correctly and where can I get these?
: Thank you very much!
: Sally

Hi! Sally
Years ago Quill Corp. offered a booklet called "How to File and Find It" in their Business Library. Don't know if it is still available, but it gives you the rules for alphabetical filing. Lots of other suggestions for storage, folder arrangement, and file retention. I have a phone no. of (312)634-4850. Area code might be different now. Mailing address for suggestions in content was also included as: Editor-Quill Business Library, Quill Corp., 100 Schelter Rd., Lincolnshire, IL 60069.

To be more specific, alphabetize files in unit-by-unit order. Each word or set of capital letters is one unit. ABC Printing Co. would be (3) units (ABC is one unit). Ignore punctuation, thus ABC Printing Co. & A.B.C. Printing Co. are the same. Then you would file those two by city. Also AB Printing would come before ABC Printing because AB would come before ABC. Hyphenated words are considered one unit.

For your attorneys, you should use the last name by which to file, ie., Sams, Larry, Attorney at Law - Jones, Paul, Insurance Agency

And, one of the best examples is the telephone book.

Hope this helps.

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Comments:
: : I need to know the correct way to file business names.
: : With these Examples:
: : ABC Printing Co.
: : A.B.C. Printing Co.
: : AB Printing Co.
: : also, businesses that are:
: : Larry Sams, Atty at Law
: : Paul Jones Insurance Agency
: : the last two listed, should I go by last name or first name?
: : What are the rules for filing correctly and where can I get these?
: : Thank you very much!
: : Sally

: Hi! Sally
: Years ago Quill Corp. offered a booklet called "How to File and Find It" in their Business Library. Don't know if it is still available, but it gives you the rules for alphabetical filing. Lots of other suggestions for storage, folder arrangement, and file retention. I have a phone no. of (312)634-4850. Area code might be different now. Mailing address for suggestions in content was also included as: Editor-Quill Business Library, Quill Corp., 100 Schelter Rd., Lincolnshire, IL 60069.

: To be more specific, alphabetize files in unit-by-unit order. Each word or set of capital letters is one unit. ABC Printing Co. would be (3) units (ABC is one unit). Ignore punctuation, thus ABC Printing Co. & A.B.C. Printing Co. are the same. Then you would file those two by city. Also AB Printing would come before ABC Printing because AB would come before ABC. Hyphenated words are considered one unit.

: For your attorneys, you should use the last name by which to file, ie., Sams, Larry, Attorney at Law - Jones, Paul, Insurance Agency

: And, one of the best examples is the telephone book.

: Hope this helps.

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